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Fiscal Closing Deadlines & Resources
The FY2025 Fiscal Closing Dates & Resources webpage is now live, replacing the traditional Fiscal Close Letter. This central hub helps departments complete a timely and accurate year-end close.
Please check the "FY25 Change Log" or “Schedule & Deadlines” section regularly for updates and complete all required actions by the published deadlines.
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Working on Payroll Certifications?
BFS has published clarification on the certification end dates and award segments included in the current Payroll Certification (PRC) release.
Read the full article for details.
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Coming Soon: Redwood for Purchasing Requisitions |
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Oracle Procurement is updating its user interface (UI), beginning with Purchasing Requisitions. The new design, called Redwood, will replace the classic interface and is mandatory for all UCs and other organizations using Oracle Financials.
At UCR, Redwood will launch in two phases:
- Pilot Departments – Monday, July 7
- Campus-wide – Monday, August 4
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The classic interface will be disabled campus-wide on August 16, 2025.
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Feature Highlight: Smarter Requisition Search
The new My Requisitions tab lets users search by purchasing category, giving departments quicker access to the data they need for planning and decision-making.
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Key Benefits of Redwood:
To support a smooth transition, this newsletter will continue to share updates, training resources, webinar invitations, and feature highlights leading up to the rollout.
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Controlling PO Communications for Change Orders
When processing a change order in Oracle, not every update needs to be sent to the supplier—especially if you're making a minor adjustment like adding an internal attachment or making a basic change that doesn't impact the supplier.
To prevent unnecessary notifications, simply update the Communication Method field on the PO and set it to “None.” This ensures the supplier won’t receive a copy of the updated PO when it’s not needed, keeping communications clean and relevant. This small step can help reduce confusion and streamline your purchasing process.
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REAL ID Act
As of May 7, 2025, the REAL ID Act is in effect. Travelers 18 and over need a REAL ID-compliant license or another acceptable ID to board commercial domestic flights and access federal facilities. No star = no fly. For more information, visit the Department of Homeland Security's website or contact your local DMV. |
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Visa Requirements for Brazil
As of April 10, 2025, travelers from the U.S., Canada, and Australia need an eVisa to enter Brazil. Apply at least 7–12 days before departure via the official Brazilian government portal. Travelers with a valid physical visa do not need an eVisa.The eVisa costs about $80 and is valid for 10 years (U.S.) or 5 years (Canada, Australia). |
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ICYMI: Looker–Finance is Getting an Update!
Budget data from Oracle Budget and Oracle Financials – Project Portfolio Management (PPM) will soon be integrated into Looker. The update also includes changes to metrics, dimensions, and field names to improve reporting consistency and usability. These enhancements are expected to roll out in the coming weeks.
▶️ Watch the May 14 recorded Financial Reporting Office Hours for a demo of the changes.
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Oracle Budget Reports
Oracle Budget is now only accessible to users who transact within the system. It is no longer available as a view-only tool for general report access. If you do not have access, please connect with someone in your department who does. Budget data will be available in Looker–Finance in the future. A report transition matrix is available to show which Oracle Budget reports were renamed or retired.
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1. Oracle Budget Training
With recent process changes, Oracle Budget transactions are now completed using SmartView. While the Oracle: Budget courses are under construction, users can refer to the FP&A Training page for guidance on using SmartView and navigating Oracle Budget.
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2. Training Learning Paths
Learning paths are still available in the UC Learning Center under the Finance Administration and Practices library and are continually being updated. Workshop courses delivered via Zoom during the Impact23 launch are now offered as “Review and Practice” web-based courses, featuring information on the Oracle Financials training environment and interactive practice simulations. You can also find a visualization of the learning paths on the BFS Web-Based Training page.
Note: Gray boxes indicate content that is under construction and currently unavailable.
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3. Training Resources
Looking for Guidance on a Specific Topic? Visit the BFS Training Resources page. The four most recently created or updated guides appear in tiles at the top of the page. You can also search the table at the bottom by keyword to find specific topics. The "Type" column indicates whether the resource is a quick reference guide, microlearning video, external link, or other format.
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Known Issues Tracker
Review the Known Issues Tracker for the latest information on issues affecting financial processes and reports. |
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