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Fiscal Closing Deadlines & Resources
As a reminder, the FY2025 Fiscal Closing Dates & Resources webpage serves as the central hub for all fiscal year-end close guidance and deadlines. Please check regularly for updates and complete all required actions by the published deadlines.
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Manual Salary Cost Transfer (MSCT) Update
MSCT activity remains high post-Impact23, with most requests tied to FY2024. Older requests are still being resolved, reflecting the longer life cycle of complex cases—each MSCT request takes an average of 4 to 6 hours to complete from start to finish. The team continues to work diligently to reduce the backlog before fiscal year end and support payroll certification efforts.
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At-a-Glance Metrics
Backlog vs. New Submissions
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475 Backlog = Older, previously unprocessed requests (e.g., identified during reconciliation)
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392 New = Recently submitted, current-fiscal year requests
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Please note: These figures include only MSCTs that have been reviewed and verified as complete. Requests submitted through the ticketing system (URs) are first evaluated for completeness. Any follow-up for missing information occurs within the ticket. Once complete, the request is added to the PCA MSCT database, and the ticket status updates to "In Progress." When processing is complete, the journal ID is added, and the ticket is closed with a note confirming completion. Payroll Coordination & Analysis continues to refine the MSCT process and will share updated requirements as needed to support efficient workflow.
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Streamlined Supplier Registration Process Now Live for Select Supplier Types
A new, simplified supplier registration process is now live for Reimbursement/Refund Only, Stipend, and Honorarium supplier types. Eligible suppliers will now receive a DocuSign form within 30 minutes, eliminating the need to access the Oracle Supplier Portal. This change is part of our ongoing efforts to streamline procurement processes and reduce administrative burden.
Read the full article for details and important guidance.
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Involve Procurement Early |
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Have a new idea or need in your department?
Contact Procurement Services for guidance!
Is a deal taking more than three months to finalize?
Reach out to Procurement for confirmation of strategy!
Is it a large project involving significant funds or multiple departments?
Contact Procurement to confirm whether our involvement is required! |
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If you are coordinating an upcoming event, please ensure you allow at least 30 days to process the Performance Agreement, beginning with the Performance Agreement Intake Questionnaire. These agreements often require coordination across multiple campus departments and may involve additional reviews and approvals depending on the event type.
If the required 30-day lead time cannot be met, your event may need to be rescheduled to allow sufficient time for processing.
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Start the Year off Right: Procurement Do's & Dont's |
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Supplier Available ≠
Fully Approved |
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Include Deposit Line
in Requisitions |
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Being listed in Oracle does not mean a supplier is fully approved for PO issuance. Required documentation—such as the Independent Contractor form, HR approval, or insurance/risk review—may still need to be completed. |
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If a deposit is required, it must be listed as a separate PO line item. Otherwise, Procurement Services may reject the requisition, or Accounts Payable may require a Change Order for amounts under $10K.
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Attachments: Add
Contact Info as Text |
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PCard Exception?
Create a Repository |
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Use the
Text option (not
File) in the Attachments section to include contact info such as name and email. When attaching documents, label them as “Miscellaneous” instead of “Internal to Requisition.” |
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If you're approved to use a PCard for a purchase, you must create a PCard repository in Oracle and upload all required documentation to support audit readiness. |
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Email Your PO
to the Supplier |
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Planning a One-Time
Event or Service? |
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For non-catalog orders, be sure to email the PO to the supplier so they receive a copy of the order and a link to UC’s Terms & Conditions. If emailing a punchout supplier, be sure to follow the B2B process. |
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For one-time or off-site events, contact Ana Cotton to confirm the appropriate purchasing method (PCard, T&E Card, or PO). Visit this page for supplier registration support.
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Redwood for Purchasing Requisitions |
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Oracle Procurement is updating its user interface (UI), beginning with Purchasing Requisitions. The new design, called Redwood Self-Service Procurement (RSSP), will replace the classic interface and is mandatory. At UCR, RSSP will launch in two phases:
- Pilot Departments – Monday, July 7
- Campus-wide – Monday, August 4
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Attention Approvers: Edit Requisitions in RSSP as of July 7
In addition to pilot departments,
all approvers must edit requisitions using the Approver Edit functionality in the new RSSP interface as of July 7. Due to the complexity of system roles and provisioning, this action must be completed in the updated RSSP page. View the guide and video.
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To Learn More...
Monitor the dedicated webpage and attend a live webinar for a walkthrough of the new Purchase Requisitions interface. Each session will include a demo of the changes and Q&A.
Webinar Dates & Registration: Register here
- Tuesday, July 22 at 2:00 PM
- Thursday, July 24 at 9:00 AM
- Tuesday, July 29 at 2:00 PM
- Thursday, July 31 at 9:00 AM
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Office Hours Extended through August
BFS office hours will continue through August to support your ongoing needs. In alignment with other sessions, Procure to Pay & PCard office hours will now be 30 minutes. We encourage you to join with your questions and make the most of this resource.
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New Training Guides Available
Check out our latest training guides—quick references to help you navigate key financial and procurement processes.
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Known Issues Tracker
Review the Known Issues Tracker for the latest information on issues affecting financial processes and reports. |
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Insider News is brought to you by Business & Financial Services, delivering timely updates
on financial systems, reports, and business processes to support your work.
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