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Contracts & Grants
Payroll Certification remains a compliance priority. As of September 15, there are 147 certifications from the July 2023–June 2024 cycle pending Department Coordinator review. Coordinators are urged to submit these promptly to PIs. If a PI has retired or separated, email EMF@ucr.edu for reassignment to the Department Chair.
Phase II of Payroll Certification, covering July 2024–June 2025, is underway — stay tuned for more details!
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BFS has introduced a new process for Fixed Price Award Balance transfers. A request form is now available and requires signatures from both the Financial Operations Manager or FAO and the PI before submission through Finance and Administration Support.
👉 Click here for guidance.
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Fiscal Close & Financial Reporting
Period 13 of FY25, along with July and August of FY26, are officially closed. Paid Family Care Bonding (PFCB) credits for FY24 and FY25 have also been successfully posted into August 2025.
Oracle Budget remains the most reliable source for non-project budget data. Recent issues in Looker Finance — including duplicate entries and inconsistent dates — have been largely resolved, with only budget adjustment dates appearing off.
For financial reporting, users may occasionally see project-related costs posted to the General Ledger that are temporarily missing from PPM. These discrepancies are typically corrected during month-end processing. Best practice is to wait until the accounting period closes; if the item is still missing, submit a ticket with the GL transaction details, and the Accounting Office will confirm once the entry has been corrected. Staff are advised not to process salary or non-salary cost transfers until the expense is visible in PPM.
Finally, as announced on September 22, all missing monthly payroll charges for August are now reflected in PPM. With these charges posted, PPM-based reports should show alignment with the General Ledger but not by August or September accounting periods. We anticipate alignment between PPM and General Ledger by accounting periods to be restored in October.
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Procure to Pay
We’ve received reports of requisitions being auto-rejected. When assigning project funding to a requisition, always enter the Project directly into the Project Number field. This ensures the correct costing values populate. Entering only the COA combination with a project number will cause the requisition to auto-reject.
Please refer to this training guide on assigning Projects to a requisition in RSSP.
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To search for Requisitions in Redwood Self Service Procurement, follow the steps below:
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Step 1: Open My Requisitions
Navigate to the My Requisitions tab at the bottom of the Self Service Procurement page. |
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Step 2: Search & Filter
Use the search bar and filters to locate your requisition. You can search by requisition number or apply filters from the dropdown options. |
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Step 3: View Approvers
For items in Pending Approval, open the requisition and either:
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Delta Air Lines has announced major updates to its fare structure, effective October 1, 2025. These changes are already reflected in available bookings.The Main Cabin has been rebranded as Delta Main and now offers three options:
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- Delta Main Basic – formerly Basic Economy. Includes assigned seating but no early boarding or Sky Club access. Best for budget-conscious travelers.
- Delta Main Classic – includes seat selection, faster boarding, eCredits for cancellations, and same-day standby.
- Delta Main Extra – offers quick boarding, same-day standby, and a full refund to the original payment method for cancellations.
Travelers are encouraged to review fare details carefully before booking to choose the option that best meets their needs.
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The updated 900-05 Travel & Entertainment (T&E) Corporate Charge Card policy is now available in Policy King and is also cross-linked on the BFS website!
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The guide on Giving Gifts to Employees/Non-Employees has been updated with the latest policy clarifications and limits. Whether you are recognizing a staff member or retirement, thanking a volunteer, or planning a giveaway, this guide helps ensure compliance with UC policies and funding rules.
👉 Click here for guidance.
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Upcoming Training: Covered Services (Contracting Out)
Do you help plan campus events, host lectures, or order catering for department meetings? If so, you’ll want to attend UCR Human Resources’ Covered Services (Contracting Out) Training on Wednesday, October 22, 2025, from 9:30–11:30 AM. The session will cover concept approval, the HRMS contract-out process, and emergency procedures, giving you the tools to ensure compliance with campus requirements.
👉 Register here to secure your spot. A Zoom link will be sent after registration.
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Missed the September User Group? Catch up on the latest BFS and financial system updates by watching the [ recording] and reviewing the [ presentation deck]. |
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Training Resources
BFS continues to expand training offerings. Recently updated guides include Non-Payroll Cost Transfers, Invoice Approvals, AP Holds, Supplier Setup, and Requisition Attestations. A refreshed Chart of Accounts overview is also now available. See Training Resources.
Web-based trainings are being updated to meet UC’s new Digital Accessibility Guidelines. Revisit the finance training program regularly for the latest resources.
Click the image below to enlarge. A red star indicates a course that has been updated but is still in progress, while a black star indicates the course is fully updated.
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