Payroll Certifications
  • Phase I (7/1/23–6/30/24): 85% complete
  • Phase II (7/1/24–6/30/25): 23% complete
Phase I certifications are past due and must be submitted immediately. Email emf@ucr.edu for support.
For Phase II, 228 of 983 certifications have been completed, representing an overall certification rate of 23%, with most still pending department or PI review. Phase II certifications should be completed before Winter Break.
Payroll Certification Tool Updates Coming in January 
Enhancements to the Payroll Certification Tool are expected in the second week of January 2026, including automatic inclusion of Co-PIs (Sponsor Code 5400), new email reminders for Coordinators and PIs, and an admin job code listing to support Cost Notes review. Campus communication and updated training materials will be shared once the enhancements go live.
Did You Know? 
The UCR PPM Expense Detail Report requires a Department code in the Award Organization field. Using an Activity code will result in an error when running the report.
Interest Debt Service Payments Posted for November Capital Projects 
Interest debt service payments for capital projects for the month of November have been posted to the ledger. Departments with capital projects funded through Bonds or the Central Bank can now review their ledgers to confirm that the charges have been recorded. If there are any questions or discrepancies, submit a ticket in the portal to Service/Business Area: "General Acct, Web Recharge, & NCTs." 

 

A message from Jeremy Meadows: Thank you for joining us for coffee and donuts—and for taking the time to share your feedback.

Get Involved:
Starts Friday, January 9!

Procurement Services is launching the Procurement Process Improvement Series, a short, topic-based forum to gather campus feedback on Oracle Procurement processes and functionality. The series focuses on recurring challenges and system pain points—not individual troubleshooting.

 

Fridays | 60 minutes — Please add these dates to your calendar.
Join via Zoom: https://ucr.zoom.us/j/97040327336

  • Jan 9: Suppliers
  • Jan 16: Purchase Agreements
  • Jan 23: Purchase Requisitions
  • Jan 30: Purchase Orders (including Change Orders & Payment Status)
  • Feb 6: Purchase Reports
Please note that each session will include a buyer-led walk through of what a “perfect” requisition looks like for a specific commodity (for example, software).

All campus users of Oracle Procurement are welcome. Participants are encouraged to bring actual use cases or examples related to the session topic. If you’ve experienced challenges—or have insights to share—this is your opportunity to help improve Oracle Procurement for the broader campus community.

Purchasing Advisory:
Potential Price Increases for
Computers and Related Equipment 

UCOP has advised campuses that due to global supply constraints and increased demand for computer memory and solid-state drives, major manufacturers (Dell, HP, Lenovo) have indicated that pricing and availability for laptops, desktops, and servers may be impacted early next year.

Departments may experience higher costs, longer lead times, and limited availability for standard configurations. Although UC pricing is based on discounts from list price, anticipated vendor list price increases may reduce overall savings. 

 

Departments with anticipated computer purchases are encouraged to place orders as early as possible in the new year and consider flexibility in configurations or approved resellers with in-stock inventory. Please coordinate with your departmental IT and Procurement Services as needed for guidance on purchasing options. 

Punchout Purchase Order Update

Due to a system issue, some punchout purchase orders created between December 9–12 were not transmitted to suppliers. The issue has been resolved, and impacted purchase orders have been sent to suppliers via email by the procurement team, with the buyer or initiator copied for visibility. 
Non-Catalog Requisition for Lump Sum and Multi-Payment Purchases
This form was updated from “Non-Catalog Requisition for Lump Sum Purchases” to better guide departments. Use this request form when a purchase requires multiple payments or recurring invoicing within one year, including lump-sum (single payment) or blanket-style purchase orders.
Help Improve the Concur Experience 
Take our short Concur Travel and Expense survey and help shape future
improvements to travel and expense processes across campus. 

~10 minutes | Due Friday, January 30
Travel Advisory: Spirit Airlines
Spirit Airlines has reported significant financial uncertainty and has begun reducing service in some markets. Due to the increased risk, we recommend avoiding new Spirit Airlines bookings at this time. Our travel partner, Anthony Travel, advises that while lower fares may be appealing, the potential operational and financial risks could result in disruptions, cancellations, or additional costs. 
United Airlines Cancellation Fee
United Airlines has announced an upcoming change to cancellation fees for nonrefundable tickets, effective in 2026.
  • Domestic Economy:
    Increase from $125 to $150

  • International Economy:
    Increase from $250 to $300
TSA / REAL ID 
Starting February 1, 2026, travelers without a REAL ID or other acceptable identification may pay a $45 fee to use TSA’s new identity verification option, Confirm.ID, and fly for a limited period. TSA strongly encourages travelers to obtain a REAL ID to avoid added costs and delays.  

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