• Departments must reconcile GL and PPM regularly, as PPM drives invoicing and financial reporting. If discrepancies arise, submit a ticket and use the Inception-to-Date (ITD) and/or the PPM Expense Detail reports to support reconciliation.  

A global RAM shortage driven by AI demand is projecting price hikes of 15–30% across all computer hardware, leading suppliers to shorten quote validity to just 15 days. We strongly recommend purchasing necessary computer hardware immediately to lock in current pricing before these significant cost increases take effect.

Oracle Procurement – Supplier Contact Form

Unsure how to update the Supplier Contact information on a requisition?

Prior to the Redwood design update for requisitions (RSSP), departments were able to "Attach File as Text." This functionality in the classic Purchase Requisitions module was often used to communicate the supplier contact information to the Central Procurement buyer responsible for the PO.

To supplement, the "Supplier Contact Form" has been deployed. Departments can use this form to share critical supplier & department contact information for the purchase order. Please access this form directly in the module, fill it out, and attach it to the requisition so that the professional buyer responsible for creating the PO will have the appropriate contact information.

Updated PCard Policy Available on Policy King

Employee Separation Protocols

Updated PCard Policy Available on Policy King Revisions to Policy 750-70 are now live (link). 

The Procurement Card (PCard) Policy has been updated as of January 5, 2026. This revision introduces Section III(G): Employee Separation, outlining critical steps for cardholders leaving the University.

• Departing Cardholders: Must reconcile all transactions, submit a Concur request to close their account, and return the destroyed physical card to their Department Head or FAO prior to separation.

• Departments: Must verify card destruction and ensure all outstanding transactions are reconciled. In cases of immediate separation, departments have 75 days from the UCPath termination date to reconcile on behalf of the former employee.

• General Reminders: The policy also reflects recent alignments with Concur/Oracle workflows, updated spending limits, and strict "separation of duties" requirements for Financial Approvers.

• Southwest: Earn up to 7,500 points & a Companion Pass with qualifying travel Jan 15–Apr 15.

• American: Get instant AAdvantage Gold status through March 31.

• Alaska: 50% bonus status points on Seattle routes + new member flight credits.

• Marriott: UC travelers get complimentary Silver Elite Status. 

• Hertz: 3x Points on rentals through Jan 31.

Reminders: Check your ConnexUC profile to ensure your name matches your ID, and consider sustainable non-travel alternatives where possible.

For more details, review this UC Systemwide Travel Communication.