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Insider News is a publication of Business & Financial Services and Campus Procurement and Real Estate Services, bringing you the latest updates and news from both organizations. |
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IN CASE YOU MISSED IT
September User Group
Catch up on the Oracle Redwood and Labviva timelines and call for testers, Payroll Certification, the Looker interface update, Guest Traveler and Concur enhancements, equipment capitalization, taxation of digital products, and more.
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Procurement Services Has a New Organizational Home
Effective September 1, Procurement Services and Real Estate Services joined to form Campus Procurement & Real Estate Services, led by Jeremy Meadows, Chief Procurement Officer. There are no changes to day-to-day operations at this time—existing contacts, processes, systems, portals, and methods of engagement remain the same. The new organization will continue working closely with Business & Financial Services given the interconnected nature of UCR’s financial and Procure-to-Pay processes. Any future service or process changes will be communicated to campus.
Read the announcement here.
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Concur Fall Learning Series
A practical three-part series focused on recent
improvements, common pain points, what users
can do differently today, and enhancements UCR
is evaluating based on the campus feedback survey.
MARK YOUR CALENDAR
Fridays, 1:00–2:00 p.m.
October 9, 16, and 23, 2026
https://ucr.zoom.us/s/99785337508
Bring your questions and
get ready to learn!
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Fly America: Review Before Booking
Airfare charged to a federal or federal flow-through award must comply with the Fly America Act. Before purchasing airfare, review every flight segment and confirm the ticketed airline and flight number. A U.S.-carrier flight number may qualify even when a foreign airline operates the aircraft. Lower cost or convenience alone does not qualify as an exception.
Review the Federally Funded Air Travel: Fly America Act and Open Skies Guidance.
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Payroll Certification Phase IV
Phase IV of Payroll Certification, covering January through June 2026, is targeted for release on Friday, October 2. A notice will be sent once it is available.
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Equipment Capitalization Threshold Update
Beginning January 1, 2027, the equipment capitalization threshold will increase from $5,000 to $10,000. Equipment capitalized before January 1 will remain in the fixed-asset system and continue depreciating. Existing sponsored awards will continue using the $5k threshold under current F&A agreements. Additional transition and coding guidance is forthcoming.
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Tax on Certain Digital Products
Beginning January 1, 2027, California Senate Bill 122 may make certain software, SaaS, cloud subscriptions, licenses, and other digital products taxable. Tax treatment will depend on the product, contract terms, and access period. Additional UC guidance is forthcoming.
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Testers Needed
Oracle Redwood and Labviva require separate testing efforts. Volunteer through your CFAO by October 9. |
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Campus Storage Solutions
Compare UCR storage solution options (Google, AWS, etc.), costs, and purchasing pathways in the ITS storage matrix.
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UCR-Supported AI
Review UCR-supported tools, access methods, costs, and approved data use before purchasing an AI product.
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Guest Traveler Enhancements Now Available
Guest Traveler enhancements became effective September 29. Departmental associations now expire after one year, search fields have been streamlined, and users can search, export, and inactivate active Guest Travelers individually or in batches.
View the Guest Traveler Routing guide.
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New Concur Delegate Dashboard & Guide
The AI-assisted Delegates Dashboard provides a unified workspace for users who manage travel and expenses on behalf of others. Delegates can view Travel, Expense, and Request activities across multiple travelers, see priorities and task statuses, and take action without repeatedly switching between tools or user profiles.
The new guide explains how to access the dashboard, review the For You Today task list, switch between delegators, and understand the Urgent, Active Trip Task, Planning, and Follow-up category tiles.
View the Concur Delegates Dashboard Guide.
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Planning Air Travel? Consider Booking Early
Air travel demand remains strong, while higher fuel costs are prompting some airlines to reduce capacity on lower-demand or less-profitable routes.
Travelers with firm dates—especially groups or those with limited schedule flexibility—should consider booking early. Waiting may result in fewer flight options, schedule changes, or less availability at preferred times.
Read the Industry Update.
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