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Insider News is a publication of Business & Financial Services and Campus Procurement
& Real Estate Services, bringing you the latest updates and news from both organizations. |
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Help choose the name campus will see.
Beginning in April 2027, a tile in Oracle Procurement will provide access to UCR’s new purchasing marketplace, replacing the current eCatalog shopping experience. From one entry point, campus purchasers will be able to search across supplier catalogs, compare pricing and availability, and more easily find products from preferred, small, diverse, and sustainable suppliers.
Which name should appear on the tile? Review the finalists in the voting form and choose your favorite.
Everyone who votes for the name receiving the most votes will be entered into a drawing for a $25 gift card. One winner will be selected at random.
Vote by Friday, December 4, at 5 p.m. The selected name and gift card winner will be announced in December!
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September Ledgers Closed
September FTD reports are available in R’Space under Financial Web Reports. LRSS reconciliations are due November 6; certifications are due November 20. FTDR now reflects accurate ending project budget balances.
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Payroll Certification Phase IV
Phase IV covers January 1–June 30, 2026. Please complete the required review and certification:
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October 28: Department Coordinator reviews were due, and certifications should now be with the appropriate Principal Investigator (PI).
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November 18: PIs complete their reviews and certifications.
Payroll Certification is available through R’Space Authorized Apps.
Department Coordinators should also complete any newly generated prior-period certifications through the normal process and prioritize outstanding Phase I, II and III certifications. Previously completed certifications remain unchanged and do not require recertification.
If a certification must be reassigned because a PI has separated or retired, please contact emf@ucr.edu.
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New: Text Receipts to Concur
Concur users can now submit receipts by text—no mobile app or web login required. Register and verify your mobile number in your Concur profile, then text a photo of your receipt to have it processed through ExpenseIt or saved to Available Receipts.
Learn how to set up text messaging →
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T&E Card Guidance
The refreshed T&E Card webpage brings together application steps, card-use guidelines, reconciliation responsibilities, and insurance information. Use the tabs to find guidance for your situation.
Explore the T&E Card webpage →
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IN CASE YOU MISSED IT
Concur Fall Learning Series
Missed a session or want a refresher?
Watch all three sessions and access the presentations:
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Travel Planning & Pre-Trip Requests
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Expense Reports & Reimbursements
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Cards, Reconciliation & Anthony Travel
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UCR’s FY26 Procurement Achievements
Explore Procurement’s contributions to UC’s mission through strategic partnerships, process improvements, and campus savings. New this year: UCR has its own webpage and downloadable profile.
Explore UCR's FY26 achievements →
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Amazon Business Transition
UCR will move to a dedicated Amazon Business account on Saturday, October 31. Purchasing will pause during the transition and is expected to resume by the end of the day. Existing orders will continue to be fulfilled.
Read the announcement →
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Invoice to PO Receiving Rule Update for Select Suppliers
Effective November 1, 2026, Accounts Payable will implement a change to invoice processing for select suppliers to maximize administrative efficiencies and facilitate timely payments.
Purchase order receiving will no longer be required before invoices will be paid for these suppliers. This change does not impact the departmental invoice approval process. Campus departments should continue recording purchase order receipts in Oracle for their records. The initial phase will include the suppliers listed below:
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- CDW (system-wide contract)
- Fisher Scientific (system-wide contract)
- Sigma Aldrich (system-wide contract)
- VWR (system-wide contract)
- McGrath's Catering (long-term supplier)
- Mission Inn (local agreement)
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Buying Software, SaaS or Anything Cloud?
Use the Software, SaaS & Cloud guide. For vendor risk assessments, be sure to select “Software or Vendor Risk Assessment” from the Category dropdown.
Review the purchasing guide →
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Help Keep Request Forms Current
As a best practice, departments are advised to link directly to the official BFS & Procurement Services webpages instead of uploading separate copies of centrally managed request forms, templates, or guidance. This approach ensures that campus users are directed to the most current versions, requirements, and instructions, minimizing the risk of outdated documents being circulated.
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New Business Contract Intake Form
Requesting a new business contract, amendment, or related nondisclosure agreement? Use the new Business Contract Intake Form. Email the completed form and required supporting documents to buscon@ucr.edu.
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